Emergency Management Plan

List of 4 items.

• Purpose

  This Emergency Management Plan summarizes the system, procedures, and communications vital for a successful response and recovery from an emergency incident. Our primary concern is for the health and welfare of the students, faculty and staff.
  
  Despite the most carefully laid plans, accidents and emergencies occur. This Emergency Management Plan is designed so that when the inevitable does happen, The Pegasus School will be better prepared to deal with the incident. This policy is meant to serve as a dynamic document. We will update it regularly as improvements are made to specific incidents.

• Objectives

  Emergency management is an ongoing process of planning for and responding effectively to the occurrence of an unplanned event. The process consists of the following three phases:

  1. Preparedness: Planning for an emergency or disaster event
  2. Response: The planned response to the event
  3. Recovery: The process of returning to normal operations

  Our approach has been to identify those “essential services” which, if disrupted or destroyed, would adversely affect the school’s ability to continue operations. These services are:

  1. Classroom buildings/Administration buildings
  2. Equipment failure
  3. Blocking access to campus

• Responses

  Immediate Response

  Both the Emergency Leadership Team (ELT) and Emergency Management Team (EMT) are to immediately gather the facts that exist. This information should include:

  
  • Nature of crisis or emergency
  • Time and location of crisis or emergency
  • Persons and issues involved
  • Names of victims
  • Emergency updates
  • Effect on school’s continuing operations
  
  

  Secondary Response

  The ELT assesses the crisis or emergency and assigns responsibilities to the EMT. Areas that need to be covered are:
  
  • Responding to campus emergency, assisting those in need
  • Calling for outside assistance and appropriate follow-up
  • Communicating with adults and students on campus
  • Communicating with parents
  • Communicating with Trustees
  • Communicating with the media
  • Communicating with other important constituents
  • Documenting the crisis and outcome as it progresses

  
  

  Tertiary Response
  
  • Keep all members of the team informed at every step. 
  • When the crisis or emergency is over, the teams should analyze the crisis management plan and procedures in order to improve future responses to emergencies.

• Emergency Management Structure

  The roles of the Pegasus School Emergency Leadership Team (ELT) and Emergency Management Teams (EMT) include: to assist in the development and implementation of the Emergency Management Plan; to help plan various responses to the numerous events; and, to suggest ways to recover from the emergency or disaster event.
  
  

  Figure 1: Management Structure

   

  

  Emergency Leadership Team (ELT): Head of School, Lower School Director, Middle School Director, Chief Financial Officer, Director of Advancement Office, Director of Admissions, Director of Human Resources, Director of Communications and Marketing, Director of Technology and Registrar.
  
  Emergency Coordinator (EC): Executive Assistant to the Head
  
  The Emergency Management Teams (EMT) include:
  
  

  Command Team

  Commander: Head of School

  Backup (if off-campus or injured): Lower School and Middle School Directors

  Emergency Coordinator (EC)

  Media Spokesperson:TBD
  Parent Communications: Communications, Design and Website Specialist & Director of Technology

  
  

  Operations & Emergency Shed Team

  Commander: Director of Human Resources

  Backup (if off-campus or injured): Registrar

  Communications Coordinator: Chief Financial Officer

  Members/Runners: Assigned Team Members

  
  

  Safety/ Security Team

  Commander: Maintenance Supervisor

  Backup (if off campus or injured): Maintenance

  Communications Coordinator: Assigned Teacher

  Safety: Assigned Team Members

  
  

  Student Release/ Parent Relations Team

  Commander: Director of Admission

  Communications Coordinator: Associate Director of Admission

  Members/Runners: Assigned Teachers
  

  
  

  Traffic and Release Team

  Commander: Assigned Teacher

  Communications Coordinator: Assigned Teacher
  Members/Runners: Director of Advancement, Assigned Teachers

  
  

  Counseling Team

  Commander: School Psychologist

  Communications Coordinator: Learning and Support Team Member

  Members: Assigned Teachers

  
  

  First Aid/MedicalTeam

  Commander: School Nurse

  Communications Coordinator: Assigned Teacher

  Members: Assigned Teachers

  
  

  Lower School (Pre-K – Grade 5) Student Supervisor

  Commander: Assigned Lower School Teacher

  Communications Coordinator: Assigned Teacher

  Members: Assigned Teachers and TAs

  
  

  Middle School (Grades 6–8) Student Supervisor

  Commander: Middle School Assistant

  Communications Coordinator: Assigned Middle School Teacher

  Members: Assigned Teachers and TAs